Posted by: Karim Ali
Coffee with Karim
Ottawa Tenant Tips: How to Stand Out and Get the Rental You Want
Trying to rent in Ottawa right now can feel like a full-time job. You show up to a showing, and there are 10 other people walking around with printed application packages. With limited inventory and prices still climbing, good rentals don’t stay on the market for long.
If you’re a tenant looking to land a great rental (especially in busy areas like Centretown or Little Italy), you need to go in prepared. This blog will help you get noticed for the right reasons.
1. Have Your Paperwork Ready to Go
It sounds basic, but you’d be surprised how many people show up to viewings unprepared. If you want to move fast, you need to have these on hand:
- A recent credit report (you can get one free from Equifax or Borrowell)
- A letter from your employer confirming your salary and position
- Last two pay stubs or proof of income
- References from past landlords (with phone numbers)
- A short intro letter about who you are and what you’re looking for
Landlords often get multiple applications in the first 24-48 hours. Being the one who already has everything ready gives you an edge.
2. Be Polite and Proactive
It’s not just about the documents. Be on time, be friendly, and follow up. A quick thank-you text or email after the showing can actually make a difference.
If the landlord or agent mentioned something specific (like a planned repair), you can ask about it again in your follow-up. It shows that you’re paying attention and that you care about the place.
3. Highlight Your Stability
Landlords want someone who’s going to treat the unit well and ideally stay long-term. If you have a stable job, clean rental history, or plan to be in the city for a while, mention that.
You don’t need to overshare. A simple line like “I work at CHEO and plan to stay in Ottawa for the next few years” goes a long way.
4. Know the Neighbourhood
It helps to show that you’ve done your homework. Mention what you like about the area and why it suits your lifestyle.
Also, don’t be afraid to ask thoughtful questions about the building: How’s the soundproofing? Any pest issues? What’s the average hydro bill here? This shows that you’re serious and informed.
5. Avoid Red Flags
Here are a few things that can hurt your chances, even if you look good on paper:
- Not showing up on time
- Being vague about your job or income
- Having a messy or overly aggressive online presence (yes, some landlords will Google you)
- Arguing about rules (like no pets or no smoking)
If you’re in a situation that could raise questions (e.g. a lower credit score), just be upfront and honest about it. Some landlords are flexible if the rest of your profile is solid.
Neighbourhood-Specific Considerations
In older Centretown buildings, I’ve seen tenants get blindsided by heating issues or poor soundproofing between units. In Chinatown and Sandy Hill, turnover is high, which can lead to more wear and tear or delays on maintenance.
Ask about these things early. It shows you’re a savvy renter, and it protects you from surprises later on. Landlords will respect that you care about the long-term fit.
Final Thoughts
In a market this tight, standing out doesn’t necessarily mean offering $100 over asking. It’s about showing you’re reliable, organized, and respectful. A landlord wants peace of mind. Show them that’s what you offer.
Bonus tips before you go
1
Use a Realtor for Rentals (Yes, It’s Free for Tenants)
Many rentals on MLS are professionally managed, and you’ll get help navigating applications, leases, and red flags. No cost to you.
2
Create a Tenant Package PDF
Bundle your credit score, income proof, references, and intro letter into a clean PDF you can email right after a showing. Make it easy for the landlord to say yes.
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